Student Learning Guidelines
A variety of choices are laid before you as graduation approaches: career, further education, travel, business, volunteerism and more.
We have brought services and resources for you to become a qualified professional. The Student Affairs Office is an active key player for initiating activities for your employment and career. The Career Guidance Office was established to assist this department in providing employment information and services such as career counseling and guidance.
Likewise, the aim of the Ministry of Manpower is to change from "traditional training" to "action-oriented training". The Ministry is offering a job-oriented & professional training. All the staff related to the training process in the College of Technology have initiated the activities of On-the-Job Training. The student may undergo training for various industrial sectors in Oman. The department coordinators also activate routine standard processes, three or four weeks before the start of actual training.
There are also short-term courses offered in the college to supplement your learning and get relevant training in a comprehensive but fast-paced manner. Our certification programs can help you prove your skills and qualifications for the job.
Once you graduate from UTAS-A, you get a chance of landing a good job in your field of interest. We have listed here the best companies that can help you grow personally and professionally, thus meeting your goals and objectives. Be involved in this fast-changing economy and make a difference.
Finally when you become our alumna / alumnus we still want to keep in touch and ask you to update your details. Because UTAS-A values our graduates, we need to maintain our connection with you.
Academic advising is an essential part of the teaching and learning process. Each student is assigned to an Academic Advisor who happens to be one of the academic Staff.
Academic Advisors play a major role in advising students and monitoring them throughout their study in the College. Advisees are assigned to advisors at the beginning of the semester. Advisors are responsible for:
- Advising students about courses to be taken and guiding them in the registration process.
- Keeping track of all student details in an advisement file that includes their Degree Audit, Grade Point Average (GPA) and Cumulative GPA (CGPA).
- Meeting the advisees at least three times a semester (including at registration), dealing with issues like continuous absences, sick leave, study postponement, disciplinary actions, etc., as per the Student Handbook.
- Preparing lists of students: probation, OJT/EPT, promotion, Dean’s Honor Roll, candidates for graduation.
Student Advisement Policy
ACT ensures that all students receive opportunities for appropriate advising upon registration. It sets in place a process for timely advisement of students on course requirements, level progress, and information about the college programs.
Registration after Advising
From the advised courses, registration of students will follow. A time frame of one week is given for course registration while adding / dropping of courses is made within the first two days after the registration week.
Retention and Progression
There are many factors that can affect student academic progress such as hard work, interest, motivation, family support, and environment. The college aims to achieve a high pass rate of students to progress to the next level in a stipulated time in order to provide a steady supply of trained graduates to the job market.
An academic adviser is assigned to each student for advising, guiding, and counseling as well as monitoring the student's progress.
The college closely monitors student retention and progression at the end of every academic semester. Excellent academic performance will qualify for honors and awards.
Moving from Foundation to Specialization(BS/ENGG/IT):
The student can move on to the specialization programs after successfully completing the English Language Level Exit Exam (LEE) of Level4, regardless of failing in MATH/IT, but the student is not allowed to take Advanced IT Skills and MATH in Post Foundation. During his/her studies in diploma level he/she must pass Foundation IT and MATH
Study Levels and Duration
In the Academic Department, student progression from one level to another is based on the criteria specified in the College Bylaws.
Conditions for moving to Next Level:
The student is given one qualification at the time of graduation. He/she advance from one level (qualification) into the other in case of passing all the courses as well as meeting the following terms:
- 1. Diploma to Advanced Diploma
Complete all the courses with CGPA >=2.50 and TOEFL>=450 OR IELTS>=4.0 (INTERNAL TOEFL>=390)
- 2. Advanced Diploma to Bachelor
Complete all the courses with CGPA>=2.75 and TOEFL>=500 OR IELTS>=4.5 (INTERNAL TOEFL>=390)
The In-House IELTS is conducted every semester for:
• Students who has not written IELTS/TOEFL.
• Students who has written IELTS/TOEFL but did not get the required score for moving to the next level.
• Students who are in Diploma and Advanced Diploma Last Semester with (likely) CGPA>=2.5(Diploma) and CGPA/OVCGPA>=2.75(Advance Diploma)
Note: Internal TOEFL is valid only for the student(s) who have joined specialization on or before Summer Semester May-2011.
Duration of Study in Each Level
Assessment and Examination
Assessment methods, standards and moderation procedures are based on the College Bylaws. Student assessment is a continuous process and is integrated in the delivery of the courses prepared by individual lecturers. All departments make sure that the assessment process is not only appropriate but also fair and accurate.
Examination activities such as timetable preparation, invigilation charts preparation, seating arrangement preparation, conducting of examination, and physical security of papers before and after examination are monitored by Examination Committee and other staff assigned. In giving student marks, a grading scale is also used.
Student Assessment Policy
ACT aims to achieve coordinated, fair and consistent assessment, and evaluation practices in the student learning process with equal opportunity for all students. The scope of the assessment policy covers the preparation of examination room, guidelines to be followed before, during and after the examinations, responsibility of invigilators, and other problems related to the examination process. View and download the student assessment policy.
Supplementary Final Examination
If a student is unable to attend the final examination, he/she can appeal for supplementary examination within one week from the date of exam, provided the college council accepts the reason given by the student. In that case, the student will be allowed to sit for a supplementary exam within no more than four weeks from the beginning of the next semester. (Article 71).
If a student is exiting a level and fails (no more than 2 courses), he/she will be allowed to write a re-sit exam for those two courses at the beginning of the next semester (this exam will be for 100 marks, the course work marks will not be considered). After passing the course he/she will be given only passing grade in that course, irrespective of whatever higher grade obtained.
Appeal on Final Examination
The student has the right to appeal against the results of his/her examinations by completing the Appeal Form and submitting it to the Head of the Department/Center within three days from the date of announcement of results. The Examinations Committee will review the papers within one week from the date of submitting the appeal to verify the accuracy of all marks, or to mark any unmarked questions. (Article 68).
You may also contact the following department heads:
Head - English Language Centre
Head - Business Studies Department
Head- Engineering Department
Head - Information Technology Department
Student Guidelines on Examination
During the final examination, all students are required to adhere and follow the guidelines in order to achieve a proper and fair conduct of the exams.
Part of the rules include the expected behavior in the examination venue, use of mobile phones, allowable examination kit, copyrighting, cheating, and other forms of violations.
Violations will be immediately reported to higher authorities and serious actions will be taken according to ‘Article 80, Bylaws of Colleges of Technology’, issued by Ministry of Manpower, Sultanate of Oman.
Part of the student academic challenge is to maintain the required grade point average on their corresponding specializations. Students who do not acquire the required GPA may be put under probation following the policies stated below:
- A student is not entitled to appeal on the grounds of his/her ignorance of the content of these bylaws or decisions or circulars issued on their implementation. (Article 50)
- Students on academic probation must register for four courses but not more than two in the summer semester. A full time student will be under academic probation, if his/her SGPA is less than 2.00 in any semester (Except the summer semester).[Probation I] During Probation I, if his/her CGPA is less than 2.00 then he/she enters in Probation II. (Article 51).
- Academic probation expires at the end of each semester, when the student obtains a CGPA 2.0 or above. A student under academic probation must repeat all the courses he/she failed. He/she will be dismissed, if he/she fails to obtain the required CGPA 2.0 at the end of the following semester, after having already been under academic probation. The college council has the right to consider students' conditions and give a third academic probation. During Probation II, if his/her CGPA is less than 2.00 then he/she enters in Probation III. (Article 52).
Conditions to come out from Probation as well as enter in Probation I:
Student Previous Academic Status
Student Current Academic Status
- If a student is in probation (I/II/III/IV) gets a CGPA more than or equal to 2.00 in the summer semester then he/she will come out from probation regardless of his/her SGPA. (Article 52).
- If a student gets CGPA less than 2.00 during probation III, then he/she can be recommended for Probation IV provided his/her CGPA is not less than 1.75, and the college council may allow the student to continue in Probation IV only if there is a chance that the student may come out of probation. Otherwise the college council may dismiss the student. (Ministry Letter Ref No: 3678 dated: 30/03/2013)
Student can Repeat a Course to get better Grade. Courses completed with Grade C or less than C for the first time. New Grade will be replaced with Old Grade regardless of whether it is higher or lower than the original grade. (Article 53).
Maximum of 3 Courses can be repeated (in the current level), and a course which has been repeated cannot be repeated again provided the student has passed that course. (Article 53).
If a student obtained fail grade (i.e. F or D or C-) in a course for the first time. He/she has to repeat that course to pass. New grade will be replaced with the old grade irrespective of the original grade obtained. (Article 53).
If a course is attempted three or more times, the second attempt and the attempts that follow will be included for calculating the CGPA & OVERALL CGPA. (Article 53).
A student may attend classes in any other university, college or technological institution of higher education, as long as it is accredited by the concerned bodies provided that the student obtains prior college approval. The accredited grades obtained by the student will be accepted, based on the transcript issued by the respective university, college, or educational institution. (Article 54)
Student is allowed to postpone his/her study on medical or family reasons.(Article 56).
- Maximum of 2 Semesters during his/her stay at the College with the approval of College Dean.
- In some exceptional circumstances a student can be allowed to postpone his/her studies for a third semester, after approval by the College Council.
A student will be dismissed from the college on the following grounds: (Article 72)
- Failure to maintain the required GPA 2.0 in the courses he/she studied at the end of the semester, following his/her placement under academic probation.
- Being absent from classes for two consecutive weeks, without an acceptable reason.
- Complying with a decision issued by the Disciplinary Committee.
1. 10% Absence in any course: First Warning
2. 20% Absence in any course: Second Warning
3. 30% Absence in any course: Debar from the course
4. 2 Weeks consecutive absence (In all the registered courses) the college without valid excuse: - Dismissal from
Note: In case a student is debarred his/her marks will be zero(0)
Method of Handling Attendance
If a student is absent for two consecutive weeks (Sun of Ist week to Thur of IInd week) in a course, the lecturer has to report the absence to the attendance coordinator. However, the lecturer will keep on marking the student absent until his/her name is appearing in the class list. Now, the student may reach 20% or 30% of absence due to his/her name appearing in the class list which also must be reported to the attendance coordinator.
Honors and Awards
The college recognizes outstanding academic performance and we believe that achievers deserve to be rewarded for excellent scholastic standing.
The Admission and Registration Department prepares the Dean's Honor List.
To qualify, a student must meet the following criteria: (Article 55)
- Must have registered and completed a minimum of 15 credit hours in that semester.
- Must have obtained a SGPA 3.20 in a semester.
- Must not have failed any course.
- Must not have faced any disciplinary or punitive action.
OJT and Practical Trainings
For more questions and inquiries regarding On-the-Job Training please contact:
Head - OJT Department